Evaheld Rooms: Complete Guide to Secure Sharing

Imagine you've spent years gathering precious family memories and important documents, but they're just sitting locked away—untouched, unseen. Emailing these sensitive files feels like gambling with security. The solution? Evaheld Rooms, a private online family room designed specifically for controlled, secure sharing. This guide unpacks how to use these digital spaces to safely share your legacy and wishes with the right people, on your terms.

Understanding Shared Rooms and Private Rooms

When it comes to sharing your digital legacy, privacy and control are everything. Many families want to preserve memories, pass on important documents, and share wishes for the future—but are rightly concerned about security and oversharing. That’s where Evaheld’s Shared Rooms and Private Rooms come in, offering a secure family sharing platform designed for Australian families who value both collaboration and confidentiality.

Room Types Demystified: Family Rooms vs Private Rooms

Evaheld Rooms are at the heart of secure, private family sharing. Each Room type is tailored to different needs, ensuring you have the right tools for every aspect of your legacy.

Shared Rooms: These are designed for collaborative legacy building. Think of them as your private online family room—a digital space where you can invite relatives to share stories, upload treasured photos, and even request contributions. For example, you might ask, “Can you add your memory of Grandma?” This fosters multi-generational collaboration, making it easy to gather and preserve family history in one secure place.
Private Rooms: Private Rooms focus on secure document sharing for sensitive information. They’re perfect for storing and sharing advance care plans, healthcare wishes, wills, and other essential legal documents. Access is strictly invitation-only, so only trusted individuals—like your children, executor, or healthcare proxy—can view or download these documents.

Both Room types use invitation-only access, ensuring that your private information stays private. You control who enters, what they see, and what they can do—making Evaheld a truly private family sharing platform with robust access control and privacy settings.

How Family Rooms Foster Collaboration

The most popular Shared Rooms are “Family Rooms” and they are ideal for families who want to share digital legacy securely while encouraging participation from multiple generations. Here’s how they work:

Invite Only: You decide who joins your Family Room. Invitations are sent directly, and only those you trust can access the space.
Flexible Access Levels: Assign roles such as “view” or “contribute.” For example, you might allow siblings to upload photos, while younger family members can only view content.
Content Requests: Request specific stories, photos, or memories from relatives. This feature makes it easy to fill in gaps and create a richer family archive.
Multi-Generational Sharing: Encourage grandparents, parents, and children to add their perspectives, creating a living, evolving family story.

Meet your Legacy Assistant — Charli Evaheld is here to guide you through your free Evaheld Legacy Vault so you can create, share, and preserve everything that matters — from personal stories and care wishes to legal and financial documents — all in one secure place, for life.

Private Rooms are purpose-built for controlled document access. They provide a safe, central location for your most important documents:

Advance Care Directives: Share your healthcare wishes with those who need to know, without risking exposure to the wrong people.
Wills and Legal Documents: Know exactly who can access your will or power of attorney, and change permissions at any time.
Future Delivery: Set up messages or documents for future-dated or posthumous delivery, ensuring your wishes are known when it matters most.

With invitation-only access and customisable permissions, Private Rooms make it easy to share a will securely and keep your sensitive information under your control.

Tailoring Access and Maintaining Control

One of Evaheld’s standout features is the ability to tailor access for every Room:

View or Contribute: Decide who can simply view content and who can add or edit information.
Revoke Access Anytime: If circumstances change, you can instantly remove someone’s access, maintaining full control over your digital legacy.
Privacy Settings: Every Room is private by default, and you control all invitations and permissions.

Whether you’re preserving family stories, sharing healthcare wishes, or managing important legal documents, Family Rooms and Private Rooms provide the secure sharing and access control Australian families need for peace of mind.

Starting Your First Family Room: A Walkthrough

Leaving your legacy locked away defeats the purpose, but emailing sensitive files is risky. Evaheld Rooms offer a secure, private family sharing platform designed for those who want to share digital legacy securely—without the fear of oversharing or data leaks. Here’s how to use Evaheld’s Family Rooms to create collaborative family spaces, centralise memories, and control exactly who sees what, and when.

Room Types Demystified: Shared Rooms vs. Private Rooms

Before you start, it’s important to understand the two main types of Rooms on Evaheld:

Shared Rooms: Think of these as your digital lounge room—a private online family room where you can invite relatives to contribute stories, photos, and videos. It’s perfect for collaborative family story rooms, where everyone can add their piece of the family puzzle. For example, you might ask, “Can you add your memory of Grandma?” and watch as cousins and siblings share their favourite anecdotes.
Private Rooms: These are for more controlled document access. Use a Private Room to share a will securely with your executor, or to provide your advance care plan only to your adult children. You decide exactly who can view or contribute, and no one else can access the information.

Step-by-Step: Creating the ‘Smith Family Stories’ Room

Create Your Room:
Log in to Evaheld and select “Create New Room.” Name it something meaningful, like Smith Family Stories. This will be your central hub for digital legacy sharing and family memory sharing.
Add Content:
Upload treasured photos, scanned letters, or home videos. You can also add written memories or voice recordings. Everything is stored in the cloud, making it a true cloud-based collaboration space for your family.
Invite Contributors:
Send invitations to siblings, cousins, or even the next generation. Assign them “Contributor” access, so they can add their own stories and media, but not change your privacy settings or remove content. This controlled sharing boosts multi-generational participation and deepens family connections.
Request Content:
Use the “Request Content” feature to prompt relatives for specific stories or photos. For example, ask, “Can anyone share Nan and Pop’s migration story?” Content requests are proven to increase engagement and help fill in the gaps of your family’s digital legacy.
Set Delivery Dates:
For special messages or memories, you can schedule future delivery—like a birthday video for your grandchild or a letter to be revealed on a wedding anniversary. Evaheld’s secure document sharing Australia platform ensures these messages remain private until the chosen date.
Cloud Synchronisation:
Family members living interstate or overseas can participate in real-time, thanks to Evaheld’s cloud synchronisation. No more waiting for emails or worrying about lost attachments—everyone stays connected in one secure family sharing platform.

Your Control & Privacy: You’re Always in Charge

With Evaheld, access control and privacy settings are at your fingertips. You decide:

Who sees what: Only invited members can access your Room, and you set their permissions (view, contribute, or admin).
When content is delivered: Schedule messages for future or posthumous delivery, ensuring your wishes are respected.
Revoking access: Remove or change permissions at any time, maintaining full control over your digital legacy sharing.

With Evaheld’s private family sharing platform, you can experience hands-on, collaborative family spaces—without worrying about oversharing or security breaches. Your family’s stories, wishes, and essential documents are protected, accessible, and shared on your terms.

Your Control: Privacy Settings, Permissions, and Future Dates

When it comes to sharing your digital legacy, control and privacy are non-negotiable. In fact, 78% of users say privacy is their top concern when using a secure family sharing platform. Evaheld Rooms are designed to put you firmly in the driver’s seat, letting you decide exactly who sees your information, what they can do with it, and when they gain access. Here’s how Evaheld’s privacy settings, permissions, and future-dated sharing features empower you to share your legacy with total confidence.

Fine-Tuned Permissions: Decide Who Sees or Contributes

With Evaheld, you’re not just uploading files to a generic cloud. Each Room—whether it’s a Family Room for collaborative storytelling or a Care Room for sensitive documents—comes with granular access control options. You can:

Assign roles: Choose who can simply view content, who can contribute their own memories, and who can manage Room settings.
Share only what matters: Select specific files or folders to share with particular people, ensuring your private online family room remains just that—private.
Keep it invitation-only: Only those you invite can access your Room, keeping outsiders and accidental viewers at bay.

“I wanted my children to see my advance care plan, but not my personal letters. Evaheld let me set it up exactly that way.” — Evaheld User

Revocable Permissions: Change Access Anytime

Life changes, and so can your sharing preferences. Evaheld Rooms let you revoke access instantly if circumstances shift—no awkward conversations or technical headaches. Whether a relationship changes or you simply change your mind, you can remove someone’s access with a single click. This dynamic control is a cornerstone of secure sharing and helps maintain your peace of mind as your family’s needs evolve.

One of Evaheld’s most powerful features is future-dated sharing. You can schedule messages, documents, or videos to be delivered on a specific date—whether it’s a milestone birthday, an anniversary, or even posthumously. This means your legacy can unfold meaningfully, exactly when it matters most.

Set any date: From next week to years in the future, you control the timing.
Posthumous delivery: Ensure your wishes, letters, or instructions reach loved ones after you’re gone, without relying on anyone else to manage the process.

This feature is especially valued by those wanting to share a will securely or deliver heartfelt messages to future generations.

Zero-Knowledge Encryption: Only Invited Members Can Access

Security isn’t just a promise—it’s built into Evaheld’s DNA. All Rooms use zero-knowledge encryption, meaning not even Evaheld staff can access your content. Only the people you invite, with the permissions you set, can view or contribute. This level of security is essential for secure document sharing Australia and ensures your family’s data is safe from prying eyes.

Intuitive Privacy Settings: Prevent Oversharing, Stay in Control

Evaheld’s privacy settings are designed to be both powerful and user-friendly. You won’t accidentally share sensitive information with the wrong person. The interface guides you through each step, making it easy to:

Review who has access at any time
Adjust permissions as needed
Keep your family memory sharing site secure and intentional

With Evaheld, controlled document access is not just possible—it’s simple and stress-free. Your legacy, your way, with privacy and security at the core.

When it comes to safeguarding your legacy, simply storing memories and documents isn’t enough. True peace of mind comes from knowing your digital advance care plans, legal documents, and treasured family heirlooms are not only preserved, but also shared with the right people, at the right time, in a secure and private way. Evaheld’s Shared Rooms and Private Rooms go beyond basic sharing, transforming your archive into a living, multi-generational time capsule and a practical tool for care planning and legacy management.

Secure Storage for Advance Care Directives and Healthcare Preferences

One of the most critical aspects of legacy preservation is ensuring your advance care directive and healthcare wishes are accessible when needed, but remain private until then. Evaheld’s Private Rooms are designed specifically for this purpose. You can upload your digital advance care plans, medical preferences, and related legal documents into a secure, private family sharing platform. Only those you authorise—such as carers, children, or your nominated executor—can access these files, ensuring your wishes are respected without risking exposure or oversharing.

Unlike email or cloud drives, Evaheld’s Private Rooms offer controlled document access with robust privacy settings. Here’s how they work:

Granular Access Control: Assign specific permissions (view, contribute, or manage) to each invited person.
Future-Dated or Posthumous Delivery: Schedule messages or documents—like your will or medical directive—to be released at a set time or after your passing.
Revocable Access: Change or revoke access at any time, maintaining full control over your sensitive information.

This makes Evaheld the ideal secure document sharing Australia solution for families wanting to share digital legacy securely without compromise.

Digitally Preserving Family Heirlooms and Memories

Legacy isn’t just about paperwork—it’s also about the stories, photos, and treasured objects that define your family’s history. With Evaheld, you can:

Create detailed inventories of family heirlooms, attaching photos, provenance, and personal memories to each item.
Invite relatives to contribute stories or memories, turning your private online family room into a collaborative family memory sharing site.
Organise content by theme, generation, or event, ensuring nothing is lost or forgotten.

This digital approach to family heirlooms protection ensures that even the smallest treasures are preserved for future generations.

AI Assistant ‘Charli’: Guided Storytelling and Data Capture

Evaheld’s AI assistant, Charli, is your digital co-pilot. Charli offers guided prompts for both structured data entry (like healthcare preferences or legal details) and storytelling, making sure no vital information is missed. Whether you’re recording your advance care wishes or capturing the story behind a family photograph, Charli’s smart suggestions help you build a richer, more complete legacy archive.

Transforming Your Archive into a Living Time Capsule

By combining secure sharing, robust access control, and AI-guided content capture, Evaheld turns your digital archive into a living time capsule. This isn’t just a static vault—it’s a dynamic, multi-generational resource for legacy preservation, memorialisation, and practical care management. With lifetime free access to the Evaheld Legacy Vault, families can engage, update, and build on their shared history for years to come.

Evaheld’s recognition as a winner of the Sydney Genesis startup competition highlights its innovation as a memorialisation platform that truly puts privacy, security, and family control at the forefront.

Imagine spending years collecting precious family memories, legal documents, and heartfelt wishes—only to have them lost, leaked, or misused because of a simple mistake. For many Australians, the question isn’t whether to share their digital legacy, but how to share it securely. The difference between a secure family sharing platform and risky, uncontrolled methods can mean the difference between a cherished legacy and an accidental disaster.

Emailing Sensitive Files: A Recipe for Accidental Leaks

It’s tempting to send important files—like your will, advance care plan, or family photos—via email or cloud links. But these methods come with real risks. Emails can be forwarded to the wrong person, hacked, or lost in overflowing inboxes. Attachments might be downloaded to unsecured devices, or worse, end up in the hands of someone you never intended. Even trusted family members can make mistakes, forwarding your sensitive information without realising the consequences.

“Leaving your legacy locked away defeats the purpose, but emailing sensitive files is risky. You need a way to share digital legacy securely, with peace of mind.”

Legacy is personal. Sharing everything with everyone can expose family secrets, private wishes, or confidential documents. Uncontrolled sharing—like posting in a group chat or using public cloud folders—removes your ability to decide who sees what, and when. Once something is out there, it’s almost impossible to take it back. This can lead to misunderstandings, family disputes, or even legal complications.

Secure Platforms: Protecting Your Legacy with Encrypted Storage

Platforms like Evaheld are built for secure document sharing Australia needs. With secure encrypted storage, your files are protected from unauthorised access, both now and in the future. Think of your digital legacy as a carefully curated museum—only those with an invitation get to walk through the doors. Evaheld’s invitation only access means you decide exactly who gets a front-row seat to your family story, and who doesn’t.

Controlled Document Access: Assign specific permissions—view, contribute, or manage—so each family member only sees what you want them to see.
Privacy Settings: Set future-dated or posthumous delivery for sensitive messages, ensuring wishes are revealed at the right time.
Revoke Access: Change your mind? You can revoke access instantly, keeping control at your fingertips.

Inviting only trusted family members to your private online family room greatly reduces the risk of accidental exposure. This approach not only protects your information, but also builds confidence in the platform. Family members know that their contributions—whether a memory, photo, or legal document—are kept private and secure. It’s a far cry from the anxiety of wondering if a sensitive file has been shared too widely.

Peace of Mind: Transforming Legacy from Burden to Gift

When you use a secure family sharing platform like Evaheld, you’re not just protecting files—you’re protecting relationships and intentions. There’s a unique peace of mind that comes from knowing your memories, wishes, and important documents will reach the right hands, safely and privately. Instead of worrying about leaks or oversharing, you can focus on what matters: sharing your story, your way.

In the end, controlled document access transforms legacy sharing from a burden into a gift. You’re not just passing on information—you’re curating a meaningful, secure legacy for those you love most.

When most people think about a secure family sharing platform like Evaheld, their first concern is often privacy and control. After all, the main goal is to share digital legacy securely—to ensure that wills, wishes, and treasured memories reach the right people, without risk or oversharing. But as families begin to use shared family rooms and private online family rooms, many discover something unexpected: the process of legacy sharing itself can bring relatives closer together, creating new bonds and traditions that last for generations.

At its heart, Evaheld’s approach to controlled document access is about more than just security. By making it easy for families to collaborate in a family memory sharing site, the platform invites everyone to become a storyteller. When you create a Family Room—perhaps titled “Smith Family Stories”—and invite siblings, cousins, or even distant relatives to contribute, you’re not just storing information. You’re building a living time capsule, a collaborative family space where each person’s voice matters.

This collaborative storytelling has a powerful effect. As relatives add their own memories, photos, and anecdotes, they often spark new conversations. A simple content request—“Can you add your memory of Grandma’s famous pavlova?”—can lead to a flurry of replies, laughter, and rediscovered stories. These exchanges bridge generational gaps, allowing younger family members to learn about their heritage directly from those who lived it. Grandparents can share wisdom and context, while grandchildren might upload digital photos or videos, weaving together the past and present in a way that feels fresh and meaningful.

The benefits of multi-generational collaboration go beyond nostalgia. Research shows that when families engage in joint storytelling and memory sharing, they develop a deeper sense of belonging and understanding. The act of contributing to a shared family room encourages even the quietest relatives to participate, sometimes revealing long-forgotten stories or hidden talents. These moments of connection can be especially meaningful for families spread across Australia or around the world. With Evaheld’s cloud-based platform, geographical distance is no longer a barrier—relatives in Perth, Sydney, or even overseas can all contribute to the same living time capsule, strengthening ties that might otherwise fade.

For many, the idea of using technology for something as personal as legacy sharing can be daunting. Yet, Evaheld’s focus on secure document sharing Australia and intuitive privacy settings means even those sceptical of digital tools find value in the experience. The platform’s clear access controls—letting you decide who can view, contribute, or simply receive information—provide peace of mind. Family members who might never have used a private family sharing platform before often remark on how easy and reassuring it feels to participate, knowing their contributions are protected and only shared with the intended audience.

Ultimately, the true reward of using shared family rooms isn’t just the safe delivery of important documents—it’s the creation of a vibrant, ongoing conversation across generations. As families collaborate, reminisce, and celebrate their shared history, they forge new connections and traditions. The digital legacy becomes more than a static archive; it transforms into a living, breathing testament to family identity. In this way, Evaheld’s secure sharing tools do more than protect your legacy—they help your family grow closer, one story at a time.

Ready to experience the social and emotional rewards of intentional legacy sharing? Start sharing your legacy with purpose and control. Create your first Room in Evaheld for free.

Future-Proof Your Family’s Story with the Evaheld Legacy Vault

Imagine a single, permanent home for your life's most precious layers: the laughter in your stories, the wisdom in your wishes, and the clarity of your care plans. The Evaheld Legacy Vault is that home—a guaranteed sanctuary for your legacy, designed to outlive the digital noise and ensure your voice is heard for generations.

This is more than storage; it's the one account your family will thank you for creating.

Take control of what matters most — set up your free Evaheld Legacy Vault to keep your stories, care wishes, and essential documents safe, organised, and instantly shareable with loved ones and advisers, for life.

Get Your Vault Running in Minutes with Charli, Your AI Legacy Preservation Assistant

Stop feeling overwhelmed. Charli is your proactive guide who simplifies every step—from setting up your vault and inviting family members to sending smart content requests and helping you articulate your stories. She doesn't just help you write; she helps you build, ensuring your entire legacy is preserved efficiently and authentically.

Your All-in-One Legacy Solution

Preserve a Rich, Living History: Build a first-person narrative with video messages, audio recordings, legacy letters, and recipes—a digital heirloom where your wisdom and memories are kept safe and searchable.
Co-Create in Family Rooms: Spark conversations and gather memories together in shared, collaborative spaces. It’s a living scrapbook that grows with every contribution from your family.
Simplify Every Step with Charli, Your AI Legacy Preservation Assistant: From onboarding and inviting family to sending content requests and articulating your stories, Charli provides proactive guidance throughout your entire legacy-building journey—ensuring nothing is forgotten while keeping the process effortless.
Honour Your Care Wishes: Complete your legally valid Digital Advance Care Directive with our intuitive tool. Grant loved ones and clinicians instant, secure access, ending frantic document searches for good.
Grant Emergency Access in Seconds: Share or print your unique QR Emergency Access Card. A single scan gives first responders immediate access to your directives, enabling faster, better-aligned care when every second counts.
Safeguard Every Essential Document: Consolidate your will, power of attorney, superannuation details, and more in one bank-grade encrypted vault. Your family will always find what they need, securely.

How to Secure Your Legacy in Minutes

Start Your Free Vault: Claim your personal, secure space in under a minute. No cost, no commitment.
Add Your People & Open Rooms: Invite family to shared Rooms to begin co-creating your story and sending content requests.
Build Your Legacy: Use your built-in AI assistant to help capture memories and refine your messages. Upload documents and record your care wishes. Your voice, preserved forever.

Why Thousands Are Choosing Evaheld

By starting your free Evaheld Legacy Vault, you gain:

A Living Time Capsule — preserve your family’s identity, values, and care choices in one lasting digital home.
With Charli, Your AI Assistant, Preserving Your Story is Effortless
Ease & Organisation — everything important, easily shared and always up to date.
Peace of Mind for All Generations — loved ones know exactly what you wish, and where to find it.
Free to Begin, Forever to Keep — create your vault now and secure lifetime access

Watch our Cofounder's Story to learn why we’re so passionate about Legacy Preservation and Advance Care Planning

The Best 3 Resources to Get Started

Start Your Vault — It’s Free and Forever Yours

Building your Evaheld Legacy Vault takes minutes — and protects your stories, care plans, and family legacy for generations. Give your loved ones the greatest gift of all: peace of mind that never expires.

TL;DR: Evaheld Rooms let families securely share legacy memories and care plans with full control over access and timing, ensuring privacy and peace of mind.

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Evaheld Rooms: Organise & Share Your Legacy (Complete Guide)