How to Set Up Private and Shared Rooms (Spaces)

Imagine having a digital space where memories, health directives, and legal documents co-exist safely, yet only seen by those you trust. Evaheld Rooms are exactly that—a personalised, private haven in the digital legacy world, designed so users hold the keys to who sees what. This article gently walks you through how Evaheld Rooms work, the difference between Private and Shared Rooms, and how to confidently organise your vital information with complete peace of mind.

What Makes Evaheld Rooms Special?

Evaheld Rooms are at the heart of how the platform keeps your information secure, organised, and always under your control. Everything you add to Evaheld is stored inside a Room, making your digital vault clear and easy to manage. This structure is designed to give you confidence and peace of mind, knowing that your most important details are protected and only visible to those you choose.

Rooms: The Backbone of Privacy and Organisation

Think of Rooms in Evaheld as secure ‘drawers’ within your digital legacy vault. Each Room holds a different part of your life—whether it’s personal notes, family stories, health records, or legal documents. This approach means you can group your information in a way that makes sense to you, and nothing is ever mixed up or exposed by accident.

Everything in Evaheld is stored inside Rooms – creating a clear, organised digital vault.
Rooms act as the backbone of privacy – each Room is a separate, secure space.
Unlimited Rooms – you can create as many as you need, with no extra cost or credit card required for setup.

You’re the Architect: Total Control Over Access

Evaheld Rooms Setup puts you in the driver’s seat. You decide exactly how your information is grouped and who can see it. There are no hidden settings or automatic sharing—every permission is set by you, and you can change it at any time. This means you never have to worry about accidental oversharing or confusion about who has access.

Private Rooms – Only you can see what’s inside. Perfect for drafts, personal reflections, or sensitive documents.
Shared Rooms – You choose who to invite and what they can do. Share family memories, health wishes, or legal instructions with specific people, and adjust their access whenever you like.

Simple, Flexible Organisation for Real Life

Evaheld understands that everyone’s life is different. That’s why Rooms are designed for flexibility, allowing you to organise your digital legacy in a way that fits your needs. You might have a Room for family stories, another for health and care wishes, and a third for legal essentials. Each Room is locked away from the others, so you can manage who sees what without stress.

“Rooms are like different drawers, safely locking away the discrete parts of your life. You decide when and with whom to open each one.”

Privacy Features Rooms: Designed to Prevent Oversharing

One of the standout Evaheld functionality features is its focus on privacy. Nothing is visible to anyone unless you make it so. There’s no risk of accidental sharing—visibility is always your call. You can grant view-only or editing access, set time limits, or revoke access instantly. This means your information remains yours, and you can share it on your own terms.

No automatic sharing – you set every permission explicitly.
Change or revoke access – at any time, with just a few clicks.
Clear access logs – see who has access to each Room at a glance.

Evaheld Rooms are designed for simplicity and user control, making it easy to manage your secure information and digital legacy, no matter your level of technical experience.

Meet your Legacy Assistant — Charli Evaheld is here to guide you through your free Evaheld Legacy Vault so you can create, share, and preserve everything that matters — from personal stories and care wishes to legal and financial documents — all in one secure place, for life.

Private vs Shared Rooms: Knowing Your Options

When it comes to organising and protecting your most important information, Evaheld’s Secure Private Rooms and Shared Rooms offer simple, powerful ways to manage who sees what. Understanding the difference between these two types of Rooms is key to feeling confident about your privacy and control within Evaheld.

What Are Private Rooms?

Private Rooms are designed for your eyes only. Anything you place in a Private Room—whether it’s a draft letter, sensitive notes, personal reflections, or important documents—remains completely invisible to everyone else. No one can access, view, or even know these Rooms exist unless you specifically choose to share them. This makes Private Rooms ideal for:

Drafting your will or legacy letters before you’re ready to share
Storing medical or legal documents for your own reference
Keeping personal notes, reminders, or reflections

There is no time limit or pressure—Private Rooms can stay private indefinitely, giving you total control over your secure information.

What Are Shared Rooms?

Shared Rooms in Evaheld are created intentionally when you decide to involve others. Nothing is shared by default; you must manually invite people and set their permissions. Shared Rooms are perfect for situations where collaboration or family access is needed, such as:

Family Rooms for sharing photos, stories, or messages with loved ones
Health & Care Rooms for coordinating care preferences or sharing medical details with a trusted contact
Legal & Essentials Rooms for providing executors or family members with access to key documents when the time is right

Every Shared Room is customisable. You decide exactly who can enter, what they can see, and whether they can only view or also edit the contents. This Rooms Permissions Control ensures that your information is only ever visible to those you trust, and only when you choose.

How Permissions Work in Evaheld Rooms

Evaheld puts you in the driver’s seat with highly customisable permissions:

View-only or edit access: You choose whether someone can simply look at the information or make changes.
Time-based or ongoing access: Share access for a set period or keep it open as long as you wish.
Instant revocation: Change your mind? You can revoke or adjust access at any time, instantly.

There is zero automatic sharing. Nothing becomes visible without your explicit action. You can manage, update, or withdraw access whenever your needs change, so your privacy is always protected.

Choosing the Right Room for Your Needs

Whether you want to keep a Room private forever or share it with selected family members, Evaheld’s system adapts to your life. Private Rooms are perfect for sensitive or unfinished information, while Shared Rooms make it easy to coordinate family heritage, care, or legal matters. The choice is always yours, and you remain in control every step of the way.

Practical Uses: What Can You Store in Rooms?

Evaheld Rooms are designed to flexibly accommodate the many parts of your life, making it simple to organise, protect, and share your most important information. Whether you’re preserving family memories, preparing for advance care planning, or securing essential legal documents, Rooms in the Evaheld Legacy Vault adapt to your unique needs. Here’s how you can use Private and Shared Rooms to manage your secure information and control access with confidence.

Family Memory Rooms: Preserving Stories and Connections

Family Memory Rooms are a popular way to bring together photos, stories, and messages that matter most. These Rooms support the Story & Legacy pillar, allowing you to:

Upload treasured family photos and videos
Record personal stories or family history
Share messages and memories with loved ones

Family Memory Rooms can be kept private or shared with selected family members. You decide who can see or contribute, ensuring that your family’s legacy is preserved and celebrated together, but always on your terms.

Health & Care Rooms: Advance Care Planning Made Simple

Health & Care Rooms are designed for storing sensitive health information and advance care directives. These Rooms are especially helpful for:

Documenting medical histories and medications
Storing advance care plans and preferences
Sharing key health details with guardians or healthcare proxies

With Evaheld, you can safely manage who sees what—granting access only to trusted individuals, such as a healthcare contact or family guardian. This ensures your wishes are clear and accessible when needed, supporting peace of mind for you and your loved ones.

Legal & Essentials Rooms: Secure Your Most Important Documents

Legal & Essentials Rooms are ideal for safeguarding critical documents, including:

Wills and estate planning papers
Executor instructions and legal notes
Birth certificates, passports, and insurance documents

These Rooms are often kept private or shared only with specific people—such as an executor or legal advisor—when the time is right. With no automatic sharing, you remain in full control of your sensitive information at all times.

Rooms for Every Need: Flexible and Personalised Organisation

Evaheld Rooms are not limited to these examples. The system is designed to support the real-life complexities of individuals and families. You might create:

A Room for travel memories and itineraries
A Room for children’s milestones and school records
A Room for financial planning and budgeting

There are no restrictions on how you organise your Rooms. Each Room can be tailored to your priorities—whether for sharing, privacy, or future planning.

“Rooms flex to your personal or family priorities, supporting everything from cherished memories to crucial health directives. You decide what’s important and how it’s organised.”

By using Private and Shared Rooms, you can confidently manage who sees what, store a wide range of content, and ensure your digital legacy is both secure and accessible—just as you intend.

Control and Access: Managing Permissions Your Way

One of the most reassuring features of Evaheld Rooms is the ability to manage information access control with complete confidence. Whether you’re organising family memories, health details, or legal documents, Evaheld’s Custom Permissions Rooms system puts you in charge of who sees what, when, and for how long. This approach is designed for real people and real-life situations, making privacy simple and secure.

Different Levels of Access: View-Only or Editing Permissions

Every Room in Evaheld offers two main levels of access: view-only and editing permissions. When you invite someone to a Shared Room, you decide whether they can simply view the information or make changes. For example, you might allow a family member to read your legacy stories but reserve editing rights for yourself. This clear distinction means you never have to worry about accidental changes or unwanted edits—you stay in control at all times.

Temporary or Ongoing Access: Schedule Control for Convenience

With Access Control Evaheld, you can grant permissions for a specific period or keep them ongoing. For instance, if you want a solicitor to review a document for a week, you can set access to expire automatically after that time. Alternatively, you might give a trusted family member indefinite access to a health care Room. This flexibility allows you to tailor access to your needs, with scheduled message delivery and time-based permissions built in for peace of mind.

Instant Revocation: Change Access Anytime

Life changes, and so can your sharing preferences. Evaheld supports instant access revocation—if circumstances shift, you can remove someone’s access with a single click. There’s no waiting period or complicated process. This means you can respond quickly to changes in relationships, roles, or needs, always keeping your information secure.

No Unintentional Visibility: Privacy by Default

One of the strongest assurances Evaheld offers is that no one can see your information without your explicit permission. There is no automatic or hidden sharing. Even in Shared Rooms, nothing becomes visible to others unless you have granted access. This protects your privacy and prevents oversharing, so you can organise sensitive health, legal, or family information with confidence.

Granular Control Empowers You

Set permissions per person, per Room: Decide exactly who can access each Room and what they can do.
Adjust access at your own pace: Change, add, or remove permissions whenever you like—no pressure, no rush.
Protects privacy at all times: Only you decide what’s shared, with whom, and for how long.

“Evaheld Rooms are designed so you can manage who sees what, with no surprises. Your information remains yours, always.”

With Evaheld’s information access control features, users can confidently organise their digital legacy, knowing they have the tools to manage permissions their way—simply, securely, and without complexity.

Why Evaheld’s Approach Matters: Real-Life Impact

In a world where digital information is everywhere, the need for privacy and clarity has never been greater. Evaheld’s Privacy Features Rooms—including both Private and Shared Rooms—are designed to meet the real-world needs of everyday Australians and their families. This approach is not just about technology; it’s about making life simpler, safer, and more manageable for people dealing with sensitive information and important decisions.

Prevents Accidental Oversharing and Keeps Sensitive Info Safe

One of the biggest risks with digital storage is accidentally sharing more than intended. With Evaheld’s Digital Legacy Vault, nothing is visible to others unless the user chooses. Private Rooms ensure that drafts, personal notes, and confidential documents stay completely hidden, while Shared Rooms require manual access approval. This controlled access means sensitive health details, legal documents, or family stories are never exposed without clear, deliberate action.

Avoids Confusion About Who Can Access What and When

Family coordination can be challenging, especially when it comes to important documents or legacy planning. Evaheld’s Secure Family Rooms make it clear who has access to each Room, and at what level—whether it’s view-only or edit permissions. Users can grant, change, or revoke access at any time, removing any uncertainty about who can see or manage specific information. This clarity helps avoid misunderstandings and ensures everyone is on the same page.

Supports Families Making Clear and Informed Decisions

During difficult times, such as illness or bereavement, families need quick and clear access to essential information. Evaheld’s approach allows users to organise medical preferences, wills, and family stories in dedicated Rooms, sharing them only with the right people. This supports informed decision-making and reduces stress, as families can act with confidence knowing they have the right information at their fingertips.

Turns Organising Complex Info Into a Calm, Manageable Act

Managing digital legacies, health details, or legal documents can feel overwhelming. Evaheld’s Room system breaks down this complexity. By letting users create separate, secure spaces for different parts of life, it transforms what could be a daunting task into something calm and manageable. There’s no need to decide everything at once—users can start small, add more over time, and adjust access as life changes.

Designed for Real People and Real Family Complexities

Evaheld is built for everyday people, not just technologists. The system recognises that families come in all shapes and sizes, with unique needs and changing circumstances. Whether it’s a blended family, a single parent, or someone caring for ageing relatives, Evaheld’s Privacy Features Rooms adapt to fit real-life situations. The focus is always on user control, privacy, and peace of mind.

Confidence Through Security and Compliance

Evaheld backs up its privacy promise with strong security measures. All data is protected with bank-level AES-256 encryption and stored in compliance with Australian data sovereignty laws. This means users can trust that their information is not only private but also legally protected and securely stored within Australia.

“Evaheld’s controlled access reduces privacy risks and supports families in making clear, confident decisions—especially when it matters most.”

With Evaheld, users know exactly who can see what, when, and why—giving them the confidence to manage their digital legacy and family information safely and simply.

Getting Started: Simple Steps to Control Without Complexity

Setting up your Evaheld Rooms is designed to be straightforward, flexible, and entirely in your hands. Whether you’re looking to organise family memories, manage health plans, or store essential documents, Evaheld Rooms Setup makes it easy to control access and keep your information secure. You don’t need to sort everything overnight—start small and grow your digital vault at your own pace.

Begin with One Room—No Rush Required

There’s no need to feel overwhelmed by the idea of organising your entire life at once. Evaheld encourages users to start with just one Room. For example, you might create a Family Room to share photos and stories, or a Health & Care Room to store medical preferences. As you become more comfortable, you can add more Rooms and adjust permissions as needed. The Free Vault Setup allows unlimited Rooms and recipients, so you can expand whenever you’re ready.

Step-by-Step Guidance with AI Assistance

Evaheld is built for everyday users, not technical experts. The platform provides clear guides, helpful prompts, and the friendly AI assistant, Charli, to walk you through each step. If you’re unsure where to start, Charli can suggest Room types based on your needs—whether it’s for legal documents, family legacy, or health care. This support helps build confidence, making the Evaheld Rooms Setup process smooth and stress-free.

Full Control Over Access—Always

One of the most reassuring aspects of Evaheld is that you remain the owner and controller of your information at every step. When you create a Room, nothing is visible to anyone else unless you choose to share it. You decide:

Who can see each Room
Whether they have view-only or edit access
When access starts and ends
If and when to revoke access

There’s no automatic sharing, and you can change permissions at any time. This means you can manage who sees what without pressure or risk of oversharing.

Work at Your Own Pace—No Technical Skills Needed

Evaheld’s user-friendly design means you don’t need any technical background to get started. The setup is intuitive, with simple options for adding documents, photos, or notes to your Rooms. You can organise information by topic—such as Story & Legacy, Health & Care, or Legal & Essentials—and adjust as your needs change. If you ever need help, Charli and the Evaheld support guides are always available.

Peace of Mind Through Secure Information Management

With Evaheld, your data remains yours alone. Every Room is protected, and nothing is visible unless you grant access. This approach not only protects your privacy but also gives you the freedom to explore and adjust your setup as you gain confidence. You can start with a single Room, learn how the system works, and gradually expand—knowing you’re in control at every stage.

“You don’t have to decide everything at once. Start small, adjust as you go, and enjoy the peace of mind that comes from knowing your information is secure and yours alone.”

Wild Card: A Hypothetical Scenario of Room Use

To bring the concept of Private and Shared Rooms to life, let’s imagine Jane, an everyday user who wants to preserve her family’s memories and manage her personal information securely. Jane’s journey with Evaheld Rooms demonstrates just how practical, flexible, and reassuring this system can be for real people and real families.

Jane begins by creating a Family Room within her Evaheld Vault. Her goal is to preserve her grandmother’s stories, photos, and cherished recipes, ensuring these memories are never lost. She chooses to make this a Shared Room, inviting her siblings and cousins to contribute their own stories and photos. Jane controls exactly who can see and add to the Family Room, making it a collaborative space for Family Memory Sharing. She feels confident knowing that only those she invites have access, and she can adjust permissions at any time.

Next, Jane sets up a Private Health & Care Room. Here, she stores her medical information, advance care preferences, and important health documents. This Room is private by default—only Jane can see it. However, she decides to securely share certain documents with her appointed guardian. Using Evaheld’s access controls, Jane grants her guardian view-only access to specific files, ensuring privacy is maintained while her wishes are clear. If circumstances change, Jane knows she can easily revoke or update access, keeping her information safe and under her control.

Jane also takes advantage of Scheduled Content Delivery within her Shared Rooms. She writes heartfelt messages for her family members’ birthdays and schedules them to be delivered in the future. This feature gives Jane peace of mind, knowing her words and memories will reach her loved ones at just the right moments—even if she’s not there to send them herself. The scheduling tool is simple to use and fits seamlessly into her Room setup, enhancing her ability to share meaningfully and intentionally.

Throughout her experience, Jane appreciates the clarity and flexibility of Evaheld’s access permissions. She can easily switch between view and edit access for different people, depending on the Room and the situation. Nothing is ever visible to others unless Jane chooses to share it. She never feels rushed to organise everything at once—she starts with one Room and gradually builds her digital legacy, adjusting as her needs evolve.

Jane’s story is a powerful example of how Evaheld’s Private and Shared Rooms, combined with features like Scheduled Content Delivery and precise permission management, make it easy for anyone to organise, protect, and share their most important information. The platform’s design puts users in control, removing the fear of oversharing or losing privacy. For Jane, and for countless others, Evaheld transforms digital legacy planning into a safe, manageable, and even comforting process—one Room at a time.

Future-Proof Your Family’s Story with the Evaheld Legacy Vault

Imagine a single, permanent home for your life's most precious layers: the laughter in your stories, the wisdom in your wishes, and the clarity of your care plans. The Evaheld Legacy Vault is that home—a guaranteed sanctuary for your legacy, designed to outlive the digital noise and ensure your voice is heard for generations.

This is more than storage; it's the one account your family will thank you for creating.

Take control of what matters most — set up your free Evaheld Legacy Vault to keep your stories, care wishes, and essential documents safe, organised, and instantly shareable with loved ones and advisers, for life.

Get Your Vault Running in Minutes with Charli, Your AI Legacy Preservation Assistant

Stop feeling overwhelmed. Charli is your proactive guide who simplifies every step—from setting up your vault and inviting family members to sending smart content requests and helping you articulate your stories. She doesn't just help you write; she helps you build, ensuring your entire legacy is preserved efficiently and authentically.

Your All-in-One Legacy Solution

Preserve a Rich, Living History: Build a first-person narrative with video messages, audio recordings, legacy letters, and recipes—a digital heirloom where your wisdom and memories are kept safe and searchable.
Co-Create in Family Rooms: Spark conversations and gather memories together in shared, collaborative spaces. It’s a living scrapbook that grows with every contribution from your family.
Simplify Every Step with Charli, Your AI Legacy Preservation Assistant: From onboarding and inviting family to sending content requests and articulating your stories, Charli provides proactive guidance throughout your entire legacy-building journey—ensuring nothing is forgotten while keeping the process effortless.
Honour Your Care Wishes: Complete your legally valid Digital Advance Care Directive with our intuitive tool. Grant loved ones and clinicians instant, secure access, ending frantic document searches for good.
Grant Emergency Access in Seconds: Share or print your unique QR Emergency Access Card. A single scan gives first responders immediate access to your directives, enabling faster, better-aligned care when every second counts.
Safeguard Every Essential Document: Consolidate your will, power of attorney, superannuation details, and more in one bank-grade encrypted vault. Your family will always find what they need, securely.

How to Secure Your Legacy in Minutes

Start Your Free Vault: Claim your personal, secure space in under a minute. No cost, no commitment.
Add Your People & Open Rooms: Invite family to shared Rooms to begin co-creating your story and sending content requests.
Build Your Legacy: Use your built-in AI assistant to help capture memories and refine your messages. Upload documents and record your care wishes. Your voice, preserved forever.

Why Thousands Are Choosing Evaheld

By starting your free Evaheld Legacy Vault, you gain:

A Living Time Capsule — preserve your family’s identity, values, and care choices in one lasting digital home.
With Charli, Your AI Assistant, Preserving Your Story is Effortless
Ease & Organisation — everything important, easily shared and always up to date.
Peace of Mind for All Generations — loved ones know exactly what you wish, and where to find it.
Free to Begin, Forever to Keep — create your vault now and secure lifetime access

Watch our Cofounder's Story to learn why we’re so passionate about Legacy Preservation and Advance Care Planning

The Best 3 Resources to Get Started

Start Your Vault — It’s Free and Forever Yours

Building your Evaheld Legacy Vault takes minutes — and protects your stories, care plans, and family legacy for generations. Give your loved ones the greatest gift of all: peace of mind that never expires.

TL;DR: Evaheld Rooms offer secure, private and shared spaces where users control who accesses their personal, health and legal information. With straightforward permissions, you decide what to share, with whom, and when—ensuring privacy without complexity.

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Evaheld Rooms: How to Set Up Secure Private and Shared Rooms (Spaces)